MS Excel Shortcut Keys 2022: MS Excel is one of the most powerful and widely used spreadsheet programs in the world. It is commonly used for organizing, analyzing, and presenting data in a meaningful way. However, using Excel can be time-consuming if you’re not familiar with its features and functions. That’s where MS Excel Shortcut Keys come into play. With these shortcut keys, you can increase your productivity, reduce the time it takes to perform a task, and improve your overall efficiency. In this article, we’ll take a comprehensive look at some of the most useful MS Excel Shortcut Keys that will help you work faster and smarter.
Microsoft Excel is one of the most widely used spreadsheet software programs in the world. It is a powerful tool that allows users to analyze, organize, and manipulate data quickly and efficiently. One of the key factors that make Excel so powerful is its extensive set of keyboard shortcuts. These shortcuts allow users to perform common tasks quickly and efficiently, without the need to navigate menus or use a mouse.
Using Excel keyboard shortcuts can save users a lot of time and increase their productivity significantly. With the right shortcuts, users can quickly format data, navigate through worksheets, perform calculations, and much more. Excel has a vast collection of keyboard shortcuts, and learning them can be daunting, but with practice, they become second nature.
In this article, we will discuss some of the most commonly used Excel keyboard shortcuts. We will cover shortcuts for basic tasks like selecting cells, copying and pasting data, and navigating between worksheets. We will also explore more advanced shortcuts, like those for inserting and deleting rows and columns, and those for formatting data.
Before we dive into the shortcuts, it’s important to note that the shortcuts discussed in this article are for Windows-based versions of Excel. Mac users may need to use different shortcuts or modify the ones listed here.
Let’s start with some of the most basic Excel shortcuts. To select a cell or range of cells, users can use the arrow keys on their keyboard. The up and down arrow keys move up and down between cells, while the left and right arrow keys move left and right between cells. To select a range of cells, users can hold down the Shift key and use the arrow keys to expand the selection.
Copying and pasting data is another common task in Excel, and there are several shortcuts for this. To copy data, users can select the cell or range of cells they want to copy and press Ctrl+C. To paste the data, users can select the destination cell and press Ctrl+V. Alternatively, users can use the Ctrl key with the X, C, and V keys to cut, copy, and paste data.
Navigating between worksheets is another task that users will frequently need to do in Excel. To move to the next worksheet, users can press Ctrl+Page Down. To move to the previous worksheet, users can press Ctrl+Page Up. Users can also use the Ctrl key with the number keys to quickly move to a specific worksheet. For example, Ctrl+1 will move users to the first worksheet, Ctrl+2 will move them to the second worksheet, and so on.
Inserting and deleting rows and columns is another task that can be accomplished quickly with keyboard shortcuts. To insert a row, users can select the row above where they want to insert the new row and press Ctrl+Shift+=. To insert a column, users can select the column to the left of where they want to insert the new column and press Ctrl+Shift+=. To delete a row, users can select the row they want to delete and press Ctrl+-. To delete a column, users can select the column they want to delete and press Ctrl+-.
Finally, let’s look at some of the most commonly used formatting shortcuts in Excel. To bold text, users can press Ctrl+B. To italicize text, users can press Ctrl+I. To underline text, users can press Ctrl+U. To apply the general number format, users can press Ctrl+Shift+~. To apply the currency format, users can press Ctrl+Shift+$, and to apply the percentage format, users can press Ctrl+Shift+%.
These are just a few examples of the many Excel keyboard shortcuts available to users. By taking the time to learn these shortcuts and incorporating them into their workflow, users can increase their productivity and efficiency in Excel. With practice
- Ctrl + A: Select All
MS Excel Shortcut Keys 2022 : This shortcut key allows you to select all the cells in a worksheet. It’s a quick and easy way to highlight all the data in a spreadsheet. Once you have selected all the cells, you can then format or edit them all at once.
- Ctrl + C: Copy
MS Excel Shortcut Keys 2022 : This shortcut key allows you to copy the selected data to the clipboard. You can then use the Ctrl + V shortcut key to paste the copied data to another cell or worksheet.
- Ctrl + V: Paste
MS Excel Shortcut Keys 2022 : MS Excel Shortcut Keys 2022: This shortcut key allows you to paste the copied data to a cell or worksheet. You can use this shortcut key to quickly move data around a worksheet or between worksheets.
- Ctrl + X: Cut
MS Excel Shortcut Keys 2022 : This shortcut key allows you to cut the selected data from the worksheet and move it to the clipboard. You can then use the Ctrl + V shortcut key to paste the cut data to another cell or worksheet.
- Ctrl + Z: Undo
MS Excel Shortcut Keys 2022 : This shortcut key allows you to undo the last action that you performed in the worksheet. If you accidentally deleted some data or made a mistake in formatting, you can use the Ctrl + Z shortcut key to undo the action and restore the previous state.
- Ctrl + F: Find
MS Excel Shortcut Keys 2022 : This shortcut key allows you to find specific data within the worksheet. You can use this shortcut key to quickly locate a cell, formula, or data point within the worksheet.
- Ctrl + H: Replace
MS Excel Shortcut Keys 2022 : This shortcut key allows you to replace specific data within the worksheet. You can use this shortcut key to quickly replace data within the worksheet.
- Ctrl + S: Save
MS Excel Shortcut Keys 2022 : This shortcut key allows you to save the current worksheet. You can use this shortcut key to quickly save changes that you have made to the worksheet.
- Ctrl + P: Print
MS Excel Shortcut Keys 2022 : This shortcut key allows you to print the current worksheet. You can use this shortcut key to quickly print a copy of the worksheet.
- Ctrl + N: New Worksheet
MS Excel Shortcut Keys 2022 : This shortcut key allows you to create a new worksheet within the current workbook. You can use this shortcut key to quickly add a new worksheet to the workbook
Summary of Shortcut Keys MS Excel 2022 PDF
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In this post you can easily download MS Excel Shortcut Keys 2022 PDF using below link. MS Excel Keyboard Shortcuts for Beginners works with MS Excel 2003, MS Excel 2007, MS Excel 2010, MS Excel 2013, MS Excel 2016, MS Excel 2019 and all versions of Office 365. In this blog you will learn how to use basic keyboard shortcuts Excel.
MS Excel Shortcut Keys PDF 2022
| Excel Shortcuts Keys for Windows | Excel Shortcuts Keys for Mac | Excel Shortcut Function |
|---|---|---|
| Ctrl+A | ⌘+A | Select all contents of a worksheet. |
| Ctrl+B | ⌘+B | Bold all cells in the highlighted section. |
| Ctrl+D | ⌘+D | Fill the Content of the selected cell on top to bottom. CTRL + D (i.e. Ctrl+ Down) |
| Ctrl+F | ⌘+F | “Search the current sheet. |
| Ctrl+G | ⌘+G | Go to a certain area. |
| Ctrl+H | ⌘+H | Find and replace. |
| Ctrl+I | ⌘+I | Puts italics on all cells in the highlighted section. |
| Ctrl+K | ⌘+K | Inserts a hyperlink. |
| Ctrl+P | ⌘+P | Print the current sheet. |
| Ctrl+R | ⌘+R | Fill Right. |
| Ctrl+S | ⌘+S | Saves the open worksheet. |
| Ctrl+U | ⌘+U | Underlines all cells in the highlighted section. |
| Ctrl+V | ⌘+V | Pastes everything copied onto the clipboard. |
| Ctrl+W | ⌘+W | Closes the current workbook. |
| Ctrl+X | ⌘+X | Cuts all cells within the highlighted section. |
| Ctrl+Y | ⌘+Y | Repeats the last entry. |
| Ctrl+Z | ⌘+Z | Undo the last action. |
| Ctrl+1 | ⌘+1 | Changes the format of the selected cells. |
| Ctrl+2 | ⌘+2 | Bolds all cells in the highlighted section. |
| Ctrl+3 | ⌘+3 | Puts italics all cells in the highlighted section. |
| Ctrl+4 | ⌘+4 | Underlines all cells in the highlighted section. |
| Ctrl+5 | ⌘+5 | Puts a strikethrough all cells in the highlighted section. |
| Ctrl+6 | ⌘+6 | Shows or hides objects. |
| Ctrl+7 | ⌘+7 | Shows or hides the toolbar. |
| Ctrl+8 | ⌘+8 | Toggles the outline symbols. |
| Ctrl+9 | ⌘+9 | Hides rows. |
| Ctrl+0 | ⌘+0 | Hides columns. |
| Ctrl+Shift+: | ⌘+⇧+: | Enters the current time. |
| Ctrl+; | ⌘+; | Enters the current date. |
| Ctrl+` | ⌘+` | Changes between displaying cell values or formulas in the worksheet. |
| Ctrl+‘ | ⌘+‘ | Copies a formula from the cell above. |
| Ctrl+Shift+“ | ⌘+⇧+“ | Copies value from the cell above. |
| Ctrl+– | ⌘+– | Deletes the selected column or row. |
| Ctrl+Shift+= | ⌘+⇧+= | Inserts a new column or row. |
| Ctrl+Shift+~ | ⌘+⇧+~ | Switches between showing Excel formulas or their values in cells. |
| [email protected] | ⌘+⇧[email protected] | Applies time formatting. |
| Ctrl+Shift+! | ⌘+⇧+! | Applies comma formatting. |
| Ctrl+Shift+$ | ⌘+⇧+$ | Applies currency formatting. |
| Ctrl+Shift+# | ⌘+⇧+# | Applies date formatting. |
| Ctrl+Shift+% | ⌘+⇧+% | Applies percentage formatting. |
| Ctrl+Shift+^ | ⌘+⇧+^ | Applies exponential formatting. |
| Ctrl+Shift+* | ⌘+⇧+* | Selects the current region around the active cell. |
| Ctrl+Shift+& | ⌘+⇧+& | Places border around selected cells. |
| Ctrl+Shift+_ | ⌘+⇧+_ | Removes a border. |
| Ctrl++ | ⌘++ | Insert. |
| Ctrl+– | ⌘+– | Delete. |
| Ctrl+Shift+( | ⌘+⇧+( | Unhide rows. |
| Ctrl+Shift+) | ⌘+⇧+) | Unhide columns. |
| Ctrl+/ | ⌘+⇧+) | Selects the array containing the active cell. |
| Ctrl+\ | ⌘+\ | Selects the cells that have a static value or don’t match the formula in the active cell. |
| Ctrl+[ | ⌘+\ | Selects all cells referenced by formulas in the highlighted section. |
| Ctrl+] | ⌘+] | Select cells that contain formulas that reference the active cell. |
| Ctrl+Shift+{ | ⌘+⇧+{ | Selects all cells directly or indirectly referenced by formulas in the highlighted section. |
| Ctrl+Shift+} | ⌘+⇧+} | Select cells that contain formulas that directly or indirectly reference the active cell. |
| Ctrl+Shift+| | ⌘+⇧+| | Selects the cells within a column that don’t match the formula or static value in the active cell. |
| Ctrl+Enter | ⌘+Return | Fills the selected cells with the current entry. |
| Ctrl+Spacebar | ⌘+Spacebar | Selects the entire column. |
| Ctrl+Shift+Spacebar | ⌘+⇧+Spacebar | Selects the entire worksheet. |
| Ctrl+Home | Fn+⌃+← | Move to cell A1. |
| Ctrl+End | Fn+⌃+→ | Move to the last cell on a worksheet. |
| Ctrl+Tab | ⌘+Tab | Move between Two or more open Excel files. |
| Ctrl+Shift+Tab | ⌘+⇧+Tab | Activates the previous workbook. |
| Ctrl+Shift+A | ⌘+⇧+A | Inserts argument names into a formula. |
| Ctrl+Shift+F | ⌘+⇧+F | Opens the drop-down menu for fonts. |
| Ctrl+Shift+F | ⌘+⇧+F | Selects all of the cells that contain comments. |
| Ctrl+Shift+P | ⌘+⇧+P | Opens the drop-down menu for the point size. |
| Shift+Insert | ⇧+Insert | Pastes what is stored on the clipboard. |
| Shift+pg up | Fn+⇧+↑ | In a single column, highlight all cells above that are selected. |
| Shift+pg dn | Fn+⇧+↓ | In a single column, highlight all cells above that are selected. |
| Shift+Home | Fn+⇧+← | Highlights all text to the left of the cursor. |
| Shift+End | Fn+⇧+→ | Highlights all text to the right of the cursor. |
MS Excel Shortcut Keys 2022
| Shift+↑ | ⇧+↑ | Extends the highlighted area up to one cell. |
| Shift+↓ | ⇧+↓ | Extends the highlighted area down one cell. |
| Shift+← | ⇧+← | Extends the highlighted area left one character. |
| Shift+→ | ⇧+→ | Extends the highlighted area right one character. |
| Alt+Tab | ⌥+Tab | Cycles through applications. |
| Alt+Spacebar | ⌥+Spacebar | Opens the system menu. |
| Alt+Backpspace | ⌥+Backpspace | Undo. |
| Alt+Enter | ⌥+Return | While typing text in a cell, pressing Alt+Enter will move to the next line, allowing for multiple lines of text in one cell. |
| Alt+= | ⌥+= | It creates a formula to sum up all of the above cells. |
| Alt+‘ | ⌥+‘ | Allows formatting on a dialog box. |
| F1 | Fn+F1 | Opens the Help menu. |
| F2 | Fn+F2 | Edits the selected cell. |
| F3 | Fn+F3 | After a name has been created, F3 will paste names. |
| F4 | Fn+F4 | Repeats the last action. For example, if you changed the color of the text in another cell, pressing F4 will change the text in a cell to the same color. |
| F5 | Fn+F5 | Goes to a specific cell. For example, C6. |
| F6 | Fn+F6 | Move to the next pane. |
| F7 | Fn+F7 | Spell-check selected text or document. |
| F8 | Fn+F8 | Enters Extend Mode. |
| F9 | Fn+F9 | Recalculates every workbook. |
| F10 | Fn+F10 | Activates the menu bar. |
| F11 | Fn+F11 | Creates a chart from selected data. |
| F12 | Fn+F12 | Save as. |
| Shift+F1 | Fn+⇧+F1 | Opens the “What’s This?” window. |
| Shift+F2 | Fn+⇧+F2 | It allows the user to edit a cell comment. |
| Shift+F3 | Fn+⇧+F3 | Opens the Excel formula window. |
| Shift+F5 | Fn+⇧+F5 | Brings up a search box. |
| Shift+F6 | Fn+⇧+F6 | Move to the previous page. |
| Shift+F8 | Fn+⇧+F8 | Add to selection. |
| Shift+F9 | Fn+⇧+F9 | Performs calculate function on the active sheet. |
| Ctrl+F3 | Fn+^+F3 | Open Excel Name Manager. |
| Ctrl+F4 | Fn+^+F4 | Closes current Window. |
| Ctrl+F5 | Fn+^+F5 | Restores window size. |
| Ctrl+F6 | Fn+^+F6 | Next workbook. |
| Ctrl+Shift+F6 | ⌘+⇧+Fn+F6 | Previous workbook. |
| Ctrl+F7 | ⌘+Fn+F7 | Moves the window. |
| Ctrl+F8 | ⌘+Fn+F8 | Resizes the window. |
| Ctrl+F9 | ⌘+Fn+F9 | Minimize the current window. |
| Ctrl+F10 | ⌘+Fn+F10 | Maximize the currently selected window. |
| Ctrl+F11 | ⌘+Fn+F11 | Inserts a macro sheet. |
| Ctrl+F12 | ⌘+Fn+F12 | Opens a file. |
| Ctrl+Shift+F3 | ⌘+⇧+Fn+F3 | Creates names by using those of either row or column labels. |
| Ctrl+Shift+F6 | ⌘+⇧+Fn+F6 | Moves to the previous worksheet window. |
| Ctrl+Shift+F12 | ⌘+⇧+Fn+F12 | Prints the current worksheet. |
| Alt+F1 | Fn+⌥+F1 | Inserts a chart. |
| Alt+F2 | Fn+⌥+F2 | Save as. |
| Alt+F4 | Fn+⌥+F4 | Exits Excel. |
| Alt+F8 | Fn+⌥+F8 | Opens the macro dialog box. |
| Alt+F11 | Fn+⌥+F11 | Opens the Visual Basic editor. |
| Alt+Shift+F1 | Fn+⌥+⇧+F1 | Creates a new worksheet. |
| Alt+Shift+F2 | Fn+⌥+⇧+F2 | Saves the current worksheet. |
Excel Workbook Shortcuts PDF
- Shift + F11 – Inserts a new worksheet
- Ctrl + PgDn – Next Worksheet
- Ctrl + PgUp – Previous Worksheet
- Ctrl + Tab – Go to next Workbook
- F6 – It lets you move to the next Pane
- Shift F6 – It makes you move to the previous pane
- Ctrl + Shift + Tab – Previous Workbook
- Ctrl + F9 – Minimize
- Ctrl + F10 – Maximize
- Shift + Click – Select Adjacent Worksheets
- Ctrl + Click – Select non-adjacent Worksheets
- Ctrl + Shift + F1 – Full Screen Toggle
- Tab – Move to the next control
- Shift + Tab – Move to the previous control
- Ctrl + Tab – Move to next Tab
- Ctrl + Shift + tab – Move to Previous Tab
File Shortcuts
- Ctrl + N – New Workbook
- Ctrl + O – Open Workbook
- Ctrl + S – Save Workbook
- F12 – Save As
- Ctrl + P – Print File
- Ctrl + F2 – Open Print Preview
- Ctrl + F4 – Close Workbook
- Alt + F4 – Close Excel
- Ctrl + F1 – Expand or close Ribbon
- Alt – Activate Access Keys
- Tab – Move to the next control on Ribbon
- F1 – Help
Generalized Shortcuts
- Ctrl + W: Close a Workbook
- F4 – Repeat Last Command Actions
- Alt + F + T – Open Options
- F1 – Open Help
- Ctrl + Z – Undo
- Ctrl + Y – Redo
- Ctrl + C – Copy
- Ctrl + X – Cut
- Ctrl + V – Paste
- Ctrl + Alt + V – Display Paste Special Dialogue Box
- Ctrl + F – Find Box
- Ctrl + H – Find and Replace
- Shift + F4 – Find the next match
- Ctrl + Shift + F4 – Find Previous Match
- Alt + F1 – Create an Embedded Chart
- F11 – Create Chart in the new Worksheet
MS Excel Shortcut Keys 2022 – Navigation Excel Shortcuts
- → – Cell Right
- ← – Cell left
- ↑ – Cell Up
- ↓ – Cell down
- Alt + PgDn – Move one screen down
- Alt + PgUp – Move one screen left
- PgUp – Screen Up
- PgDn – Screen Down
- Ctrl + → – Right Edge of Data
- Ctrl + ← – Left Edge of Data
- Ctrl + ↑ – Top Edge of Data
- Ctrl + ↓ – Bottom Edge of Data
- Home – Beginning of Row
Conclusion
MS Excel Shortcut Keys are a powerful tool for increasing productivity, reducing time, and improving efficiency. By memorizing these shortcut keys, you can significantly speed up your work and streamline your processes. Whether you are a beginner or an advanced user, these shortcut keys will help you work faster and smarter in MS Excel.